Easy rotas with just a few clicks
Your employees keep your cafe or bar running smoothly—preparing drinks and food, attending to customers, and keeping the place tidy and presentable.
It’s essential you have the right people in at the right time.
That means ensuring you have sufficient cover during busy periods and skills to manage every area.
Equally, you don’t want too many people hanging around with nothing to do when things are quiet.
So building an effective schedule is a crucial part of good management. Luckily, it doesn’t have to be the headache it once was.
Say goodbye to scribbled out paper rotas or complex spreadsheets. Reduce your missed shifts, stop relying on texting people at the last minute, and build a happier, more efficient workplace.
Findmyshift gives you the power to quickly and easily schedule shifts, approve swaps and leave requests, automate notifications, track time and much more.
Find out how your cafe or bar could benefit from the wealth of features on offer.
Scheduling made intuitive
You shouldn’t need to be a technical whiz to build a great rota. Findmyshift’s simple drag and drop features made scheduling easier than ever. Simply select the employee name and pop them wherever they need to be. It only takes minutes to get started.
Time tracking included
Take the guesswork out of your actual shift times. There’s no need for staff to manually report their hours. Instead, they simply clock in when they arrive and clock out when they leave. Findmyshift does the rest, recording employee hours directly to their timesheets.
Delve into the data
With their hours recorded, you can see the bigger picture, looking at hours worked vs hours scheduled to see where demand didn’t line up with the shifts.
If your employees are consistently having to stay an hour later than scheduled to clean up after their shift has finished and the cafe has closed, you want to be able to factor that into future planning.
Payroll in moments
That same data can be used by Findmyshift’s payroll function, combining timesheets, pay rates, and overtime exceptions to accurately track your wage costs as you schedule. It’s straightforward to set different pay rates depending on the age of employees and the days or times they’re working, alongside their particular role.
Great for big and small businesses alike
We price our service per team, not per staff member. It'll never cost you anything to schedule extra staff on your rota. That means that as you grow, you’ll still pay the same low price. What’s more, rotas with 5 or fewer team members are free!
Notifications made easy
It’s never been simpler to get a hold of your team members to let them know about changes to the rota and their upcoming shifts. Findmyshift can be set up to send automatic shift reminders, reducing no shows and taking the stress out of wondering if employees will arrive.
You can choose from email, text, or push notifications sent straight to our mobile app, which also make it very convenient and easy for staff to check when they’re working.
Calendar integration
If the easy-to-use app wasn’t enough, you and your employees can even integrate your shifts with your phone calendar, allowing you to quickly see when you’re on in the context of your other life commitments, and making for easy alarms as well.
Alexa integration
Need even more convenience? We’ve got you! Findmyshift integrates with Amazon’s Alexa to give you real-time visibility of your working patterns. Just link your account and ask “Alexa, when am I working next?” to find out your latest shift times.
Tailored to your business
Got different areas of your bar or custom shift types you need? No problem. Add new columns to your database in seconds to allow you to sort and filter data however you need to get things done.
Shift templates allow you to create a typical shift once and then reuse that format whenever you need it. Of course, it’s easy to create a custom shift if you require one as well.
Holidays are a breeze
Everyone loves a holiday—except maybe for the managers having to approve them! But with Findmyshift, even that’s a stroll in the park. Manage time off requests directly from your rota, appoint assistants to help review requests, and take the stress out of the process.
You can also set holiday allowances and track these while you review requests.
Shift swaps in seconds
As well as holidays, you can allow your employees to submit requests for shift swaps and cancellations directly to you. You then have the chance to review and approve or deny these, with the rota updating automatically as you do. Toggling on or off this feature keeps managers in control.
Lunch breaks don’t break the bank
You can set up the system to automatically deduct lunch and any other unpaid breaks from hourly staff, ensuring your costs and forecasts are always accurate.
Get the word out
Want to share an important notification with your team? Use the Findmyshift staff noticeboard, a virtual hub for any critical messages. Whether it’s a policy or procedure update, the publication of a new rota, or just your plans for a big work night out, you can keep everything in one place for easier communication.
Secure cloud storage
With so much information about your business, it’s essential that it’s always available and safely stored. Our top-end cloud storage ensures anytime access to your rota and scheduling data.
Meanwhile, everything sent between your browser or app and our server is SSL encrypted, so no one else is seeing what your business is up to.
Automatic backups also ensure that you can easily restore a previous version of your rota if something does go wrong, like a child gets onto the app and swaps things around. That drag and drop tool is fun after all!
With all these features and many more, Findmyshift makes scheduling smarter. Try it free today with a 30 day trial.